In these tough times, money is getting harder to collect. Hey, recession aside, at any time of year and in any financial climate, money is hard to extract out of people. If I had a pound for every excuse I’ve been given as to why the bill hasn’t been paid or the invoice hasn’t been received, well I wouldn’t have to chase money any more because I’d be loaded!
Over recent months there’s been a stark change in many (not all) companies’ commitment to pay or drive to reach a place in a project where payment can be requested. The market has noticeably slowed down. Decisions are taking longer. Sign off taking longer. And payment too is taking longer to be processed. We have even heard of some companies paying only when legal action is taken, not just threatened.
This makes everyone’s life hell because businesses rely on cash flow and when cash flow is choked then businesses are choked. When businesses are choked, they die and take other businesses (whom are owed money by the dead business) with them. It’s the domino effect. One topples and several fall shortly after. Bang. Bang. Bang.
So, what can businesses do to improve the speed at which customers pays and cash flow stays healthy?
If truth be told, you’re at the mercy of your customers. As I’ve said, some will only pay when legal action is taken and that’s just plain ugly. But there are some things that can improve your odds getting payment on time or even ahead of terms.
Credit check your customers. Don’t take on clients with bad debt records, even if their name shimmers in the market and they make all promises under the sun.
Spread your invoices. Invoice 50% of the estimate up front or at key milestones in the project so that cash is continuously flowing into the business.
Spread your debt across your clients. Don’t put all your eggs in one basket. Keep a broad client base (easier said than done!) so if one client dies and takes your money with it, all your money isn’t solely with them.
Make your terms clear. Get agreement on what your terms are and make sure the client agrees to them in writing to them.
Employ a credit controller. Not only will this save you a lot of time, credit controllers have the manner and means to get under the skin of your debtors and get the money out of them.
Now, you’ll have noticed I’ve listed proactive advice rather than aggressive solutions to credit problems. You can always stop work, remove your services, remove the work you have done for someone if you choose. I’m sure this works, but will sour a relationship and might end it. And I have never met any customer who purposefully sets out to get work done for free with no intention of paying. Most bad payers have legitimate reasons why they have not, or can not, pay an invoice.
Maybe I’ve just been lucky, but we’ve just hit the £million turnover mark for the business so I like to think that our manner by which we handle debtors is working.